Responsibilities At a Glance
A club's Handicap Committee has an important job because the authority of your club to issue and update USGA Handicap indexes rests with them.
The USGA Handicap Index is widely recognized in America and elsewhere as a reliable measure of a player's potential ability. A player's Handicap Index is used for conversion to a Course Handicap, which indicates the number of strokes a player receives from a specific set of tees. This Committee administers procedures of the USGA Handicap System to make the game of golf enjoyable for all club members.
The role of the Handicap Committee in fair and equitable competition is critical. Players at the club depend upon them to:
- Know The USGA Handicap System
- Communicate the System to the players
- Faithfully apply the System at the club
Know The USGA Handicap System
The authorized golf association and the USGA have many valuable resources available to help the Handicap Committee do its work.
Read The USGA Handicap System manual
A detailed description of all aspects of the USGA Handicap System is contained in The USGA Handicap System manual. Copies can be purchased at a nominal price from the AWGA.
The authorization of your club to issue USGA Handicap Indexes to its members is contingent upon following all of the procedures of the USGA Handicap System.
Call Your Authorized Golf Association
You can obtain answers to handicap-related questions from the AWGA, AGA or USGA.
Communicate the System To Players
How well players continue to comply with the USGA Handicap System depends, in large part, on how well their responsibilities in the System are communicated to them. An effective Handicap Committee will continually provide the instruction and information players need.
Send an Annual Notice
Send an annual notice to club members (or better yet hold a seminar!) before the start of the season.
The notice should include information specific to the club, such as where scores are to be returned, how handicap cards or labels are issued, when handicaps are revised and the duration of any inactive season.
In addition, the notice should explain every player's fundamental responsibilities in the USGA Handicap System:
It should also include:
- How to adjust a gross score for handicap purposes;
- How to know if an adjusted score is acceptable for posting;
- How to post an adjusted score for casual and tournament rounds;
- How to post an away score.
The annual notice may be supplemented with copies of “You and Your Handicap”, or “Uncle Snoopy Wants YOU to Know How to Use Your Handicap”. Both are written especially for the player and cover score recording, adjusting and posting. Copies of the brochures are available at a low cost from the AWGA.
- A list of all the Handicap Committee's policies;
- Handicap adjustment powers of the Handicap Committee;
- Penalties for player failing to return scores.
Display Tables, Ratings, and Handicap Lists
- Course Handicap Tables- A player needs to consult a Course Handicap Table in order to convert his or her USGA Handicap Index to a Course Handicap for the tees being played. The Tables, which are based on USGA Slope Ratings, are issued golf clubs by the authorized golf associations. The Committee is responsible for posting these Tables in the clubhouse and displaying copies on or near the first tee of every course at the club. Also, make your players aware of the feature contained in the EZLinks software that automatically converts a player's Index to the appropriate Course Handicap.
- USGA Course Rating and Slope Rating of the Club- The USGA Course Rating and Slope Rating from every set of tee markers should be printed on the club's score card and posted in a prominent place at the club, preferably by means of a poster certified by the authorized golf association. A player needs to know these Ratings in order to post in a score. The Ratings, the date of play, the player's name and the adjusted score (accompanied by the letter “T” if it was a tournament score: constitute a complete score entry for handicap purposes. The Ratings should also be easily retrievable on the screen of a computer used for score posting.
- Handicap Lists and Scoring Records- Each time USGA Handicap Indexes are revised, an official list of Handicap indexes along with current scoring records of all players in the club must be available for all members to see. It is preferable for one Committee member or club employee to be responsible for players' records and keeping Handicap Indexes up to date. Any errors or omissions in these lists can be identified to the Handicap Committee for appropriate action.
Faithfully Apply the System At Your Club
An important job of the Handicap Committee is to ensure that all acceptable scores for handicap purposes are posted and available for peer review.
Make Score Posting Easy
Generally, the place for returning scores from all courses, home and away, should be convenient to make it as easy as possible for players to record every round played. The posted scores must be readily accessible to all members for peer review. The Handicap Committee may adopt a policy to accept scores returned by mail, facsimile, or e-mail.
If such a policy is accepted, the Handicap Committee must designate an official(s) at the club who is authorized to receive these scores. Scores returned by mail, facsimile, or e-mail must be exposed to the same peer review as scores posted in person at the club. Scores may not be returned verbally over the phone.
Take Action In Case of Failure to Post
A USGA Handicap Index is adjusted up or down if the player does not turn in all acceptable scores or otherwise does not observe the spirit of the USGA Handicap System. The Handicap Committee determines the amount of adjustment.
It is equitable to enter that score or penalty score when a player fails to post a score. A penalty score is a score with the corresponding Ratings equal to the lowest differential used to compute his or her last USGA Handicap Indexes or in the player's latest 20 scores. If the omitted score is unusually high, a penalty score should equal the highest differential in the last 20 scores.
The manual explains these discretionary remedies. In case of a player's repeated failure to comply with the USGA Handicap System, the Committee may withdraw the player's Handicap Index.
Cooperate with Other Committees
The Handicap Committee should provide guidance to club officials and other club committees on:
Also, the Handicap Committee should examine the results of competitions and take appropriate action if net scores appear out of line.
- The allocation of handicap strokes to each hole on the course according to USGA guidelines;
- Determination of par
- Course set-up
- Maintaining the playing difficulty of the course.
There are many other responsibilities and recommended procedures of the Handicap Committee. They are discussed in detail in The USGA Handicap System manual.
A Final Word About The Manual
The USGA Handicap System manual contains all the rules and regulations for the USGA Handicap System. The manual is updated and reissued every four years. Be sure your Handicap Committee is relying on the latest edition.
For more information about handicapping, ask the AWGA or USGA for a Handicap Committee “Survival Kit” and the player's brochure, “You and Your Handicap”.